Managing Multiple Priorities & Your Time

This workshop is designed to help individuals to feel a greater sense of meaningful accomplishment at the end of a workday and to help organizations cut the human and financial costs associated with wasted time and efforts. “I just don’t have enough time. I wish there were more hours in the day!” Our lives sometime leave a trail of incomplete tasks, haunting quiet moments. While extra time would relieve some of the pressures that people experience, their dilemma often involves confusion about priorities. Examining how you currently prioritize and use your time and then building simple techniques into your work schedule can help you to more effectively juggle competing demands, create more time for your truly important responsibilities, and decrease the stress, frustration, and guilt often associated with today’s workplace. Who Should AttendAnyone who would like to take more control over how they use their time and what they do with it, managers trying to identify how to help themselves and their direct reports stay focused on priorities, intact teams looking for ways to more efficiently work together. You Will LearnAfter this workshop, participants will be able to:Identify how they currently spend their timeIdentify and focus their energy on high-priority tasks and responsibilitiesDevelop and on-going check of their activities relative to their prioritiesNavigate multiple competing prioritiesEliminate or better manage their biggest time wastersUse their learnings to help others better manage their time and focus on prioritiesBe sure that they do not become somebody else’s time wasterParticipants are encouraged to complete a Time Audit for five consecutive workdays before the start of the workshop. While this is not mandatory, the Time Audit allows people to begin to uncover their improvement opportunities and to base discussions on actual data. Please send emailed requests for Time Audits to ptt@lynchburg.net, at least two weeks prior to the start of this workshop. Course OutlineSetting PrioritiesInput/output analysisUsing a priority matrix to focus on priorities & eliminate distractionsIdentifying personal priorities to use as filtersHow to use energy levels to decide when to schedule activitiesHow to anticipate and accommodate uncontrollable eventsDiagnosing How You Currently Use Your TimeHow to conduct a personal Time AuditHow to analyze your Time Audit data to identify potential improvements & recommendationsCuring Time WastersSelf-generated time wasters (e.g., procrastination, perfectionism, disorganization, refusing to say “no,” unproductive travel time, lack of delegation)Environmental time wasters (e.g., drop-in visitors, the telephone, unnecessary or ineffective meetings, mail/email clutter, crises, negative attitudes)Identifying personal solutionsIndirect Goal SettingUncovering important, yet previously ignored wishesCreating goals & action plans to accomplish those missed opportunities Up to 30 students Virtual Classes will be a live, Instructor lead class in Zoom for Government, a virtual technical assistant VTA will be available to assist students with any technical issues, take roll, administer evaluations, and distribute certificates of completion. Course materials will be provided electronically.Onsite classes will be held at your location. The instructor will travel to you. Materials will be printed and shipped to your site. A sign-up sheet will be provided for student to enter their name (as they want it on their certificate) and the email address to send the certificate to. GSA travel costs will be added to the course fee. Contact us for a travel estimate.A minimum of 2 weeks lead time is needed for virtual classes, 3 weeks for onsite classes.Questions? Contact our training coordinator via email or phone at (202) 843.5447.